Erwin Hymer Museum privacy policy

1. Privacy at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data means any data that can identify you personally. For detailed information on data protection, please refer to our privacy policy below.

Data collection on this website

Who is responsible for collecting data on this website?

The website operator processes data on this website. You can find their contact details in the “Information about the controller” section of this privacy policy.

How do we collect your data?

Some data is collected when you provide it to us, for example by entering information in a contact form.

Other data is collected automatically by our IT systems, or with your consent, when you visit the website. This is primarily technical data, such as your browser, operating system or the time you accessed the page. This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some data is collected to ensure that the website functions correctly. Other data may be used to analyse your user behaviour. If contracts can be concluded or initiated through the website, the data provided is also processed for quotations, orders or other contractual enquiries.

What rights do you have regarding your data?

You have the right to obtain information free of charge at any time about the origin, recipients and purpose of your stored personal data. You also have the right to request its rectification or erasure. If you have consented to data processing, you can withdraw that consent at any time with effect for the future. You also have the right, under certain circumstances, to request restriction of the processing of your personal data. You further have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time about these rights or any other questions about data protection.

2. Hosting

We host the content of our website with the following provider:

All-Inkl

The provider is ALL-INKL.COM - Neue Medien Münnich, proprietor René Münnich, Hauptstraße 68, 02742 Friedersdorf (hereinafter “All-Inkl”). For details, see All-Inkl’s privacy policy: https://all-inkl.com/datenschutzinformationen/.

We use All-Inkl on the basis of Article 6(1)(f) GDPR. We have a legitimate interest in presenting our website as reliably as possible. Where consent has been requested, processing takes place exclusively on the basis of Article 6(1)(a) GDPR and section 25(1) TDDDG, insofar as that consent covers the storage of cookies or access to information on the user’s device, such as device fingerprinting, within the meaning of the TDDDG. Consent may be withdrawn at any time.

Processing on our behalf

We have concluded a data processing agreement for the use of the above service. This agreement is required by data protection law and ensures that the provider processes our website visitors’ personal data only on our instructions and in compliance with the GDPR.

3. General information and mandatory disclosures

Data protection

The operators of this website take the protection of your personal data very seriously. We handle your personal data confidentially and in accordance with statutory data protection requirements and this privacy policy.

Various personal data is collected when you use this website. Personal data means data that can identify you personally. This privacy policy explains which data we collect, what we use it for, and how and for what purpose this happens.

Please note that transmitting data over the internet, for example when communicating by email, may involve security vulnerabilities. Complete protection against access by third parties is not possible.

Information about the controller

The controller responsible for data processing on this website is:

Erwin Hymer Stiftung
Foundation under German civil law
Robert-Bosch-Straße 7
88339 Bad Waldsee

Telephone: +49 7524 976676-00
Email: info@erwin-hymer-museum.de

The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data, such as names, email addresses or similar information.

Storage period

Unless this privacy policy specifies a more particular storage period, we retain your personal data until the purpose of processing no longer applies. If you make a justified request for erasure or withdraw consent to processing, your data will be erased unless we have other legally permissible grounds for retaining it, such as retention periods under tax or commercial law. In that case, it will be erased once those grounds no longer apply.

General information about the legal bases for processing data on this website

If you have consented to processing, we process your personal data on the basis of Article 6(1)(a) GDPR, or Article 9(2)(a) GDPR where special categories of data under Article 9(1) GDPR are processed. If you expressly consent to transferring personal data to third countries, processing is also based on Article 49(1)(a) GDPR. If you consent to storing cookies or accessing information on your device, for example through device fingerprinting, processing is additionally based on section 25(1) TDDDG. Consent may be withdrawn at any time. If your data is necessary to perform a contract or take steps prior to entering into a contract, we process it on the basis of Article 6(1)(b) GDPR. Where processing is necessary to fulfil a legal obligation, it is based on Article 6(1)(c) GDPR. Data may also be processed on the basis of our legitimate interest under Article 6(1)(f) GDPR. The following sections of this policy explain the legal bases applicable in each individual case.

Recipients of personal data

We work with various external organisations in the course of our business activities. This sometimes requires personal data to be transferred to them. We only disclose personal data to external organisations where necessary to perform a contract, where legally required, for example disclosure to tax authorities, where we have a legitimate interest in disclosure under Article 6(1)(f) GDPR, or where another legal basis permits it. When using processors, we disclose our customers’ personal data only on the basis of a valid data processing agreement. A joint processing agreement is concluded where processing is carried out jointly.

Withdrawing your consent to data processing

Many processing operations are only possible with your express consent. You can withdraw consent already given at any time. Withdrawal does not affect the lawfulness of processing carried out before it was withdrawn.

Right to object to data collection in particular circumstances and to direct marketing (Article 21 GDPR)

IF DATA IS PROCESSED ON THE BASIS OF ARTICLE 6(1)(e) OR (f) GDPR, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION. THIS ALSO APPLIES TO PROFILING BASED ON THOSE PROVISIONS. THE LEGAL BASIS FOR THE RELEVANT PROCESSING IS SET OUT IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS THE PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS THAT OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION UNDER ARTICLE 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR THAT PURPOSE. THIS ALSO APPLIES TO PROFILING INSOFAR AS IT RELATES TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING (OBJECTION UNDER ARTICLE 21(2) GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of GDPR infringements, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work or the alleged infringement. This right is without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to receive data that we process automatically on the basis of your consent or in performance of a contract, or to have it supplied to a third party, in a commonly used, machine-readable format. If you request direct transfer to another controller, this will only take place where technically feasible.

Access, rectification and erasure

Within the applicable statutory provisions, you have the right at any time to free information about your stored personal data, its origin and recipients, and the purpose of processing, and, where applicable, to rectification or erasure. You can contact us at any time about these rights or other questions concerning personal data.

Right to restriction of processing

You have the right to request restriction of the processing of your personal data. You can contact us at any time for this purpose. This right applies in the following cases:

• If you contest the accuracy of the personal data we hold about you, we generally need time to verify it. During verification, you have the right to request restriction of processing.
• If your personal data has been or is being processed unlawfully, you can request restriction instead of erasure.
• If we no longer need your personal data but you require it for the establishment, exercise or defence of legal claims, you may request restriction instead of erasure.
• If you have objected under Article 21(1) GDPR, your interests must be weighed against ours. Until it is determined whose interests prevail, you have the right to request restriction of processing.

Where processing has been restricted, your personal data may, apart from storage, only be processed with your consent, for the establishment, exercise or defence of legal claims, to protect another natural or legal person’s rights, or for reasons of important public interest of the European Union or a Member State.

SSL or TLS encryption

This website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or enquiries you send to us as the website operator. You can recognise an encrypted connection when the browser address changes from “http://” to “https://” and a padlock symbol appears in your browser’s address bar.

When SSL or TLS encryption is enabled, third parties cannot read the data you transmit to us.

4. Data collection on this website

Cookies

Our website uses cookies. Cookies are small data packages that do not damage your device. They are stored either temporarily for the duration of a session (session cookies) or permanently (persistent cookies). Session cookies are deleted automatically after your visit. Persistent cookies remain on your device until you delete them or your browser deletes them automatically.

Cookies may originate from us (first-party cookies) or third-party companies (third-party cookies). Third-party cookies allow certain third-party services to be integrated into websites, such as cookies used to process payment services.

Cookies serve various functions. Many are technically necessary because certain website features would not work without them, such as a shopping basket or displaying videos. Others may be used to analyse user behaviour or for advertising.

Cookies required for electronic communications, for particular functions you have requested, such as a shopping basket, or to optimise the website, such as audience measurement cookies (necessary cookies), are stored on the basis of Article 6(1)(f) GDPR unless another legal basis is stated. The website operator has a legitimate interest in storing necessary cookies to provide technically error-free, optimised services. Where consent to cookies and similar recognition technologies has been requested, processing takes place exclusively on that consent (Article 6(1)(a) GDPR and section 25(1) TDDDG). Consent may be withdrawn at any time.

You can configure your browser to notify you when cookies are set, allow cookies only in individual cases, reject them in particular cases or generally, and automatically delete cookies when the browser closes. Disabling cookies may limit this website’s functionality.

Information about any other cookies and services used on this website is provided in this privacy policy.

Contact form

If you send us an enquiry using the contact form, we store the information you provide, including your contact details, to process your enquiry and answer follow-up questions. We do not disclose this data without your consent.

Processing is based on Article 6(1)(b) GDPR if your enquiry relates to performing a contract or is necessary for steps prior to entering into a contract. In all other cases, processing is based on our legitimate interest in effectively handling enquiries addressed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR), where requested. Consent may be withdrawn at any time.

We retain the data you enter in the contact form until you ask us to erase it, withdraw consent to its storage or the purpose of storage no longer applies, for example once we have finished handling your enquiry. Mandatory statutory provisions, particularly retention periods, remain unaffected.

Enquiries by email, telephone or fax

If you contact us by email, telephone or fax, we store and process your enquiry, including any resulting personal data such as your name and enquiry, to handle your request. We do not disclose this data without your consent.

Processing is based on Article 6(1)(b) GDPR if your enquiry relates to performing a contract or is necessary for steps prior to entering into a contract. In all other cases, processing is based on our legitimate interest in effectively handling enquiries addressed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR), where requested. Consent may be withdrawn at any time.

We retain the data you send through contact enquiries until you ask us to erase it, withdraw consent to its storage or the purpose of storage no longer applies, for example once we have finished handling your request. Mandatory statutory provisions, particularly statutory retention periods, remain unaffected.

5. Social media

Facebook

This website integrates elements of the Facebook social network. This service is provided by Meta Platforms Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland. According to Facebook, collected data is also transferred to the USA and other third countries.

An overview of Facebook social media elements is available here: https://developers.facebook.com/docs/plugins/?locale=de_DE.

When the social media element is active, a direct connection is established between your device and Facebook’s server. Facebook thereby learns that you have visited this website with your IP address. If you click the Facebook “Like” button while logged into your Facebook account, you can link this website’s content to your Facebook profile. Facebook can then associate your visit with your user account. Please note that, as the website provider, we have no knowledge of the content of transmitted data or how Facebook uses it. For further information, see Facebook’s privacy policy: https://de-de.facebook.com/privacy/explanation.

This service is used on the basis of your consent under Article 6(1)(a) GDPR and section 25(1) TDDDG. Consent may be withdrawn at any time.

Insofar as personal data is collected on our website using the tool described here and forwarded to Facebook, we and Meta Platforms Ireland Limited, Merrion Road Dublin 4, Dublin, D04 X2K5, Ireland, are jointly responsible for this processing (Article 26 GDPR). Joint responsibility is limited exclusively to collecting data and forwarding it to Facebook. Subsequent processing by Facebook is not part of this joint responsibility. Our joint obligations are set out in a joint processing agreement, available at: https://www.facebook.com/legal/controller_addendum. Under this agreement, we are responsible for providing privacy information when using the Facebook tool and for implementing it on our website in accordance with data protection requirements. Facebook is responsible for the security of Facebook products. You can exercise data subject rights, such as access requests, relating to data processed by Facebook directly with Facebook. If you exercise these rights with us, we are obliged to forward them to Facebook.

Transfers to the USA are based on the European Commission’s standard contractual clauses. Details are available at: https://www.facebook.com/legal/EU_data_transfer_addendum, https://de-de.facebook.com/help/566994660333381 and https://www.facebook.com/policy.php.

The company is certified under the EU–US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the USA intended to ensure compliance with European data protection standards when data is processed in the USA. Every company certified under the DPF undertakes to comply with these standards. Further information is available from the provider at: https://www.dataprivacyframework.gov/participant/4452.

Instagram

This website incorporates functions of the Instagram service. These functions are provided by Meta Platforms Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland.

When the social media element is active, a direct connection is established between your device and Instagram’s server. Instagram thereby receives information about your visit to this website.

If you are logged into your Instagram account, you can link this website’s content to your Instagram profile by clicking the Instagram button. Instagram can then associate your visit with your user account. Please note that, as the website provider, we have no knowledge of the content of transmitted data or how Instagram uses it.

This service is used on the basis of your consent under Article 6(1)(a) GDPR and section 25(1) TDDDG. Consent may be withdrawn at any time.

Insofar as personal data is collected on our website using the tool described here and forwarded to Facebook or Instagram, we and Meta Platforms Ireland Limited, Merrion Road Dublin 4, Dublin, D04 X2K5, Ireland, are jointly responsible for this processing (Article 26 GDPR). Joint responsibility is limited exclusively to collecting data and forwarding it to Facebook or Instagram. Subsequent processing by Facebook or Instagram is not part of this joint responsibility. Our joint obligations are set out in a joint processing agreement, available at: https://www.facebook.com/legal/controller_addendum. Under this agreement, we are responsible for providing privacy information when using the Facebook or Instagram tool and for implementing it on our website in accordance with data protection requirements. Facebook is responsible for the security of Facebook products. You can exercise data subject rights, such as access requests, relating to data processed by Facebook directly with Facebook. If you exercise these rights with us, we are obliged to forward them to Facebook.

Transfers to the USA are based on the European Commission’s standard contractual clauses. Details are available at: https://www.facebook.com/legal/EU_data_transfer_addendum, https://privacycenter.instagram.com/policy/ and https://de-de.facebook.com/help/566994660333381.

Further information is available in Instagram’s privacy policy: https://privacycenter.instagram.com/policy/.

The company is certified under the EU–US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the USA intended to ensure compliance with European data protection standards when data is processed in the USA. Every company certified under the DPF undertakes to comply with these standards. Further information is available from the provider at: https://www.dataprivacyframework.gov/participant/4452.

LinkedIn

This website uses elements of the LinkedIn network. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Whenever a page containing LinkedIn elements is accessed, a connection to LinkedIn’s servers is established. LinkedIn is informed that you have visited this website with your IP address. If you click LinkedIn’s “Recommend” button while logged into your account, LinkedIn can associate your visit with you and your user account. Please note that, as the website provider, we have no knowledge of the content of transmitted data or how LinkedIn uses it.

This service is used on the basis of your consent under Article 6(1)(a) GDPR and section 25(1) TDDDG. Consent may be withdrawn at any time.

Transfers to the USA are based on the European Commission’s standard contractual clauses. Details are available here: https://www.linkedin.com/help/linkedin/answer/a1343190/datenubertragung-aus-der-eu-dem-ewr-und-der-schweiz?lang=de

Further information is available in LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy.

The company is certified under the EU–US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the USA intended to ensure compliance with European data protection standards when data is processed in the USA. Every company certified under the DPF undertakes to comply with these standards. Further information is available from the provider at: https://www.dataprivacyframework.gov/participant/5448.

6. Analytics tools and advertising

Google Tag Manager

We use Google Tag Manager, provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool that allows us to integrate tracking tools, statistical tools and other technologies into our website. Google Tag Manager itself does not create user profiles, store cookies or conduct its own analyses. It only manages and delivers the tools integrated through it. However, Google Tag Manager collects your IP address, which may also be transferred to Google’s parent company in the United States.

Google Tag Manager is used on the basis of Article 6(1)(f) GDPR. The website operator has a legitimate interest in quickly and easily integrating and managing various tools on its website. Where consent has been requested, processing takes place exclusively on the basis of Article 6(1)(a) GDPR and section 25(1) TDDDG, insofar as consent covers storing cookies or accessing information on the user’s device, such as device fingerprinting, within the meaning of the TDDDG. Consent may be withdrawn at any time.

The company is certified under the EU–US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the USA intended to ensure compliance with European data protection standards when data is processed in the USA. Every company certified under the DPF undertakes to comply with these standards. Further information is available from the provider at: https://www.dataprivacyframework.gov/participant/5780.

Google Analytics

This website uses functions of the Google Analytics web analytics service. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics allows the website operator to analyse visitors’ behaviour. The operator receives usage data such as page views, time spent on the site, operating systems used and user origin. This data is assigned to the user’s device. It is not associated with a user ID.

We can also use Google Analytics to record mouse movements, scrolling and clicks. Google Analytics additionally uses various modelling approaches to supplement the collected data sets and employs machine learning technologies in data analysis.

Google Analytics uses technologies that recognise users to analyse user behaviour, such as cookies or device fingerprinting. Information collected by Google about use of this website is generally transferred to and stored on a Google server in the USA.

This service is used on the basis of your consent under Article 6(1)(a) GDPR and section 25(1) TDDDG. Consent may be withdrawn at any time.

Transfers to the USA are based on the European Commission’s standard contractual clauses. Details are available here: https://business.safety.google/adscontrollerterms/sccs/.

The company is certified under the EU–US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the USA intended to ensure compliance with European data protection standards when data is processed in the USA. Every company certified under the DPF undertakes to comply with these standards. Further information is available from the provider at: https://www.dataprivacyframework.gov/participant/5780.

IP anonymisation

Google Analytics IP anonymisation is enabled. Google therefore truncates your IP address within Member States of the European Union or other states party to the Agreement on the European Economic Area before transferring it to the USA. Only in exceptional cases is the full IP address transferred to a Google server in the USA and truncated there. On behalf of this website’s operator, Google uses this information to evaluate your use of the website, compile reports on website activity and provide further services relating to website and internet use. The IP address transmitted by your browser through Google Analytics is not combined with other Google data.

Browser plugin

You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available here: https://tools.google.com/dlpage/gaoptout?hl=de.

More information about how Google Analytics handles user data is available in Google’s privacy information: https://support.google.com/analytics/answer/6004245?hl=de.

Processing on our behalf

We have concluded a data processing agreement with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Google Ads

The website operator uses Google Ads, an online advertising programme provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Ads allows us to display advertisements in Google’s search engine or on third-party websites when a user enters particular search terms in Google (keyword targeting). Targeted advertisements may also be displayed using user data held by Google, such as location data and interests (audience targeting). As the website operator, we can evaluate this data quantitatively, for example by analysing which search terms led to our advertisements being displayed and how many advertisements resulted in clicks.

This service is used on the basis of your consent under Article 6(1)(a) GDPR and section 25(1) TDDDG. Consent may be withdrawn at any time.

Transfers to the USA are based on the European Commission’s standard contractual clauses. Details are available here: https://policies.google.com/privacy/frameworks and https://business.safety.google/controllerterms/.

The company is certified under the EU–US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the USA intended to ensure compliance with European data protection standards when data is processed in the USA. Every company certified under the DPF undertakes to comply with these standards. Further information is available from the provider at: https://www.dataprivacyframework.gov/participant/5780.

Google conversion tracking

This website uses Google conversion tracking. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google conversion tracking allows Google and us to recognise whether a user has performed certain actions. For example, we can analyse how often particular buttons on our website are clicked and which products are viewed or purchased most frequently. This information is used to compile conversion statistics. We learn the total number of users who clicked on our advertisements and what actions they performed. We receive no information that allows us to identify users personally. Google itself uses cookies or similar recognition technologies for identification.

This service is used on the basis of your consent under Article 6(1)(a) GDPR and section 25(1) TDDDG. Consent may be withdrawn at any time.

Further information on Google conversion tracking is available in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

The company is certified under the EU–US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the USA intended to ensure compliance with European data protection standards when data is processed in the USA. Every company certified under the DPF undertakes to comply with these standards. Further information is available from the provider at: https://www.dataprivacyframework.gov/participant/5780.

7. Plugins and tools

Google Maps

This website uses the Google Maps mapping service, provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. This service allows us to integrate maps into our website.

Your IP address must be stored to use Google Maps functions. This information is generally transferred to a Google server in the USA and stored there. The website provider has no influence over this transfer. When Google Maps is activated, Google may use Google Fonts to display fonts consistently. When Google Maps is accessed, your browser loads the required web fonts into its cache to display text and fonts correctly.

Google Maps is used in the interest of an appealing presentation of our online services and to make the locations shown on our website easy to find. This constitutes a legitimate interest under Article 6(1)(f) GDPR. Where consent has been requested, processing takes place exclusively on the basis of Article 6(1)(a) GDPR and section 25(1) TDDDG, insofar as consent covers storing cookies or accessing information on the user’s device, such as device fingerprinting, within the meaning of the TDDDG. Consent may be withdrawn at any time.

Transfers to the USA are based on the European Commission’s standard contractual clauses. Details are available here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

More information about how user data is handled is available in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

The company is certified under the EU–US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the USA intended to ensure compliance with European data protection standards when data is processed in the USA. Every company certified under the DPF undertakes to comply with these standards. Further information is available from the provider at: https://www.dataprivacyframework.gov/participant/5780.

8. eCommerce and payment providers

Processing customer and contractual data

We collect, process and use personal customer and contractual data to establish, define and amend our contractual relationships. We collect, process and use personal data about use of this website (usage data) only insofar as necessary to enable the user to use the service or to bill for it. The legal basis is Article 6(1)(b) GDPR.

Customer data collected is erased after completion of the order or termination of the business relationship and expiry of any applicable statutory retention periods. Statutory retention periods remain unaffected.

9. Our own services

Handling applicant data

We offer you the opportunity to apply for a job with us, for example by email, post or an online application form. The following explains the scope, purpose and use of personal data collected during the application process. We assure you that your data is collected, processed and used in accordance with applicable data protection law and all other statutory provisions and is handled in strict confidence.

Scope and purpose of data collection

If you submit an application, we process the related personal data, such as contact and communication details, application documents and interview notes, insofar as necessary to decide whether to establish an employment relationship. The legal bases are section 26 BDSG under German law (initiating an employment relationship), Article 6(1)(b) GDPR (general steps prior to a contract) and, if you have consented, Article 6(1)(a) GDPR. Consent may be withdrawn at any time. Your personal data is disclosed within our organisation only to those involved in handling your application.

If your application is successful, the data you submitted is stored in our data processing systems to implement the employment relationship on the basis of section 26 BDSG and Article 6(1)(b) GDPR.

During the application process, we may also research you online, primarily using Google Search, LinkedIn and Xing. The legal basis is our legitimate interest in obtaining an overall impression of publicly available information about you under Article 6(1)(f) GDPR.

Data retention period

If we cannot offer you a position, you decline an offer or withdraw your application, we reserve the right to retain the data you submitted for up to six months after the application process ends (rejection or withdrawal) on the basis of our legitimate interests (Article 6(1)(f) GDPR). The data is then erased and physical application documents destroyed. Retention serves particularly as evidence in the event of a legal dispute. If it is apparent that the data will be needed after the six-month period, for example due to a threatened or pending dispute, it will only be erased once the purpose of further retention no longer applies.

Data may also be retained for longer if you have provided the corresponding consent (Article 6(1)(a) GDPR) or statutory retention obligations prevent erasure.

Inclusion in the applicant pool

If we do not offer you a position, we may be able to include you in our applicant pool. If included, all documents and information from your application are added to the pool so that we can contact you about suitable vacancies.

Inclusion in the applicant pool is based solely on your express consent (Article 6(1)(a) GDPR). Consent is voluntary and unrelated to the current application process. You may withdraw your consent at any time. In that case, the data is permanently erased from the applicant pool unless statutory grounds require its retention.

Data in the applicant pool is permanently erased no later than two years after consent is given.